How to Connect a Scanner to a Mac

Did you purchase a new scanner for your computer and want to start scanning documents to share or store safely on your Mac? A scanner is a great tool for cataloging paper documents, printed photographs, or for sharing signed documents.

Setting up and connecting your scanner to your mac or laptop is pretty simple.

The first step is to ensure that your scanner is plugged in and powered on. Take the USB cord that was probably included with your scanner and plug the USB cord into your scanner and your Mac computer.  Your USB scanner can be shared with other Mac computers that are on your home network. If you are going to use a wireless scanner, make sure that it is configured to use the same local network as your Mac computer.

In order to add a scanner to your computer, you will need to be logged in as the Administrator using the account name and password for your Mac. Once you are logged in, select the Apple icon in the top left of your screen > System Preferences and then choose View > Print & Scan. From here, you will select the + (plus) icon below the Printers pane on the left and select the printer/scanner you would like to add. Once you have added your scanner, run a Software Update to check for the latest third-party printer/scanner software and any updates.

When you’re adding a scanner to your computer, you will notice that you can scan documents to several applications on your computer:

  • Image Capture
  • Preview
  • Scanner/Printer Queue
  • Third Party Applications